PROGRAMME COORDINATOR - 1 POST

Employer: Ministry of Finance and Planning MOF
Date Published: 2018-05-14
Application Deadline: 2018-05-28

JOB SUMMARY:

To ensure that the PFMRP Programme is effectively implemented, by providing support to senior management of MOFP and all beneficiaries in programme design, implementation and performance management.

DUTIES AND RESPONSIBILITIES:

(i)    Coordinate the review and update of the PFMRP Strategy document, annual plans and budgets;
(ii)    Prepare and disseminate the programme calendar of events, reporting deadlines etc;
(iii)    Ensure that efficient Secretariat services are provided to all programme committees, key meetings, development partners and external consultants undertaking programme management related tasks;
(iv)    Coordinate and facilitate the implementation of programme activities;
(v)    Ensure that the PFMRP budget is executed as planned, in compliance with GOT financial and procurement regulations;
(vi)    Liaise with other PFM reform initiatives to ensure synergy and avoid duplication of effort or identify any critical gaps in coverage of programme implementation;
(vii)    Coordinate preparation of programme performance and progress (M&E) reports;
(viii)    Coordinate monitoring and evaluation of implementation of programme activities, including the provision of support for supervision missions;
(ix)    Provide early warning on likely obstacles to implementation of the plans;
(x)    Provide quality assurance advice on a day to day basis and identify sources of follow up support on more complex PFM issues;
(xi)    Management responsibility for all members of the Secretariat to ensure acceptable levels of performance;
(xii)    Ensure that there is an effective communication strategy to maximise awareness of, and support for the programmme;
(xiii)    Regularly review programme implementation to assess conformity with agreed annual work plans;
(xiv)    Liaise with development partners on the scope, content and timing of their assistance, and ensure complementarily and effectiveness of the assistance;
(xv)    Developing and conducting Change management and Leadership Development activities in support of the programme; and
(xvi)    Perform any other tasks reasonably assigned by the Programme Manager.

1.1.2    Main outputs:   Responsible for ensuring that the following outputs are produced:
(i)    PFRMP Programme Strategy, Plan and budgets
(ii)    Annual calendar of events
(iii)    PFMRP M&E framework
(iv)    M&E reports
(v)    Committee meeting minutes
(vi)    Final reports from M&E and other evaluation exercises
(vii)    Financial management and procurement reports
(viii)    Annual programme audit reports
1.1.3    Physical and Financial Assets:   
Overall responsibility for all Secretariat assets, including budget funds, and equipment
1.1.4    Special Conditions:
•    Required to travel on a regular basis
•    May have to work outside standard working hours


QUALIFICATION AND EXPERIENCE:

(i)    At least Master Degree either in Project/Programme Management, Finance, Economics or Business Administration
(ii)    Must have at least five years’ experience in a senior PFM related management role
(iii)    Proven management skills
(iv)    Proven track record of working effectively at Senior levels in Government and the Development Community
(v)    Good awareness of PFM concepts, requirements, practices and standards
(vi)    Previous experience in a comprehensive PFM reform exercise  
(vii)    Computer literate in Microsoft Word, Excel and Power point 

1.1.6    Person Specification:   
(i)    Excellent interpersonal and communication skills
(ii)    Able to work under own initiative and without supervision
(iii)    Excellent attention to detail
(iv)    Able to handle and organize multiple competing tasks
(V)Works well under pressure

REMUNERATION: Salary Scale An attractive remuneration package

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