HEAD OF PROCUREMENT MANAGEMENT UNIT - 1 POST

Employer: Business Registrations And Licensing Agency (BRELA)
Date Published: 2019-06-04
Application Deadline: 2019-06-18

JOB SUMMARY:

N/A

DUTIES AND RESPONSIBILITIES:

i.Supervise and execute all Procurements (goods, works, consultancy services, non-consultancy services and Disposal of Public Asset by Tender) as per Public Procurement Act. 

ii.Advise on matters pertaining to the procurement and logistics management in accordance with Public Procurement Act and its Regulations; 

iii.Serve as Secretary to the Tender Board;

iv.Implement Tender Board decisions as per Public Procurement Act; 

v.Prepare, updates  and implement Annual Procurement Plan; 

vi.Develop appropriate systems, procedures and guidelines for the procurement function in accordance with the relevant Acts and Regulations;

vii.Monitor adherence to procurement process and procedures as per Public Procurement Act; 

viii.Procure, maintain and manage supplies, materials and services to support the logistical requirement;

ix.Assist user departments on preparations of specification/standards of goods and services to be procured and monitor adherence to ensure value for money; 

x.Provide inputs and coordinate the bid evaluations as well as review of bid evaluation report prior to submission to the tender board for approval of award recommendations; 

xi.Prepare tender  documents; 

xii.Organize public tender opening and prepares minutes of tender opening session,  Ensures that bids, contracts  and performance securities are kept in safe custody and that records of procurement proceedings are properly maintained;

xiii.Prepare contract documents and procurement reports; 

xiv.Manage publication of Tender/Contract awards as per procurement plans and Public Procurement Act;

xv.Manage and prepare all procurement contracts registers and assets maintenance register;

xvi.Participate in the preparations of  action plan, progress reports and budget; 

xvii.Maintain and archiving of the Procurement and disposal records;

xviii.Maintain register of all contracts awarded; 

xix.Address all procurement related audit queries (from internal and external auditors); 

xx.Determine and analyze training and development needs for procurement Section to ensure that identified training is executed; 

xxi.Develop and maintain excellent working relationship with all departments’ internal and external constituencies through understanding their purpose and objectives; and

xxii.Perform any other duties as may be assigned by Superior from time to time.


QUALIFICATION AND EXPERIENCE:

Bachelor Degree either in Procurement, Materials Management or equivalent with Master’s Degree in Procurement, holder of CPSP/CSP and registered with PSPTB under Authorized Category, working experience of not less than ten (10) years in the relevant field of which 3 years must be in senior position from a reputable organization and must be computer literate.

REMUNERATION: Salary Scale According to Salary scale of BRS 11

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