PERSONAL SECRETARY II - 1 POST
Employer: Business Registrations And Licensing Agency (BRELA)
Date Published: 2019-06-04
Application Deadline: 2019-06-18
DUTIES AND RESPONSIBILITIES:
i.Type documents and undertakes normal secretarial duties;
ii.Handle internal and external incoming mail marked for the personal attention of the boss, files and distributes them ensuring proper maintenance and confidentiality;
iii.Answer routine correspondence, such as acknowledgements, on his/her own initiative without supervision;
iv.Make follow-up of outstanding correspondence and or replies;
v.Keep record of files for action by the boss;
vi.Organize and facilitate meetings of the boss to promote a favourable working environment;
vii.Respond to routine questions on the telephone, takes messages and forwards the messages to appropriate intended recipients;
viii.Manage the office arrangement and cleanliness to ensure a favourable working environment;
ix.Arrange safari arrangements, confirmation of hotel bookings and reservations for the boss;
x.Maintain appointments and priorities of calls and visits to the boss;
xi.Receive office visitors and directs them to the relevant offices;
xii.Make travel arrangements for the boss;
xiii.Make the necessary facility preparations for departmental meetings;
xiv.Conduct word processing services to assigned office; and
xv.Perform any other duties as may be assigned by supervisor from time to time.
QUALIFICATION AND EXPERIENCE:
Diploma in Secretarial Services from Tanzania Public Service College or any other recognized Institution and computer application skills in windows, Microsoft Office, Internet, E-mail and Publisher with three (3) years working experience in the relevant field.
REMUNERATION: Salary Scale According to Salary scale of BRS 2.
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