PERSONAL SECRETARY II.. - 2 POST

Employer: Muhimbili University of Health and Allied Sciences (MUHAS)
Date Published: 2017-08-25
Application Deadline: 2017-09-09

JOB SUMMARY:

N/A

DUTIES AND RESPONSIBILITIES:

(i)    Handle confidential matters;
(ii)    Co-ordinate office needs and requirements;
(iii)    Receive and distributes letters to respective officials;
(iv)    Receive and directs visitors;
(v)    Keep minutes/records of meetings;
(vi)    When necessary attend meetings and write minutes;
(vii)    Receive telephone calls and takes messages;
(viii)    Handle travel arrangement on duty for senior officers and other members of the     unit/department;
(ix)    Ensure expedient and accurate execution of duties;
(x)    Ensure that letters and copies of letters are properly filed;
(xi)    Type confidential letters minutes, circulars, certificates, charts and stencils;
(xii)    Co-ordinate and supervises junior staff;
(xiii)    Ensure cleanliness of the office (s);
(xiv)    Take proper care of work facilities and equipment;
(xv)    Ensure that the respective office is opened on time; and
(xvi)    Perform any other related duties as may be assigned by one’s reporting officer.


QUALIFICATION AND EXPERIENCE:

At least Form IV certificate with credit passes in Kiswahili and English, plus 80 w.p.m. shorthand and     50 w.p.m. typing speed, tabulation and manuscript stage III, secretarial and office procedure stage II. Must have sufficient knowledge in computers in at least word processing spreadsheet, database, e-mails and internet. (Must have computer certificate). Possession of Diploma in Secretarial studies is mandatory.

REMUNERATION: Salary Scale PMGSS 4.1

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